Launched back in 2012, Google Drive has become a popular way for individuals to store and share files in the cloud. More and more companies are also migrating to the cloud thanks to the tremendous cost savings and far greater degree of flexibility it provides.
However, with corporate migration to the cloud comes a whole raft of fresh concerns ranging from data integrity and security to compatibility with existing IT infrastructures. Fortunately, to help alleviate many of these concerns, last month Google released a whole range of valuable new enterprise-ready features to Google Drive.
Improve collaboration with team drives
Undoubtedly one of the greatest advantages of cloud storage services is their ability to facilitate collaboration between colleagues and partners located all over the world. The new Team Drives feature provides Google Drive with a powerful enterprise-ready infrastructure for securely sharing drives with other members of your team. You can either manage individual team members or work with Google Groups to provision instant access to relevant parties.
Setting up permissions allows you to easily retain full control over the files stored on your shared storage volumes. While everyone given permission to access the volume will be able to view the files on it, you can easily define restrictions on editing, deleting, moving or commenting on files.
Secure your data with Google Vault
To ensure that your business complies with government regulations, you must carefully manage the lifecycle of your data. The integration of Google Vault with Drive is intended to simplify the process of retaining and deleting such data as required by the law.
Administrators can now configure data retention policies to ensure data that is legally required to remain in the company’s hands is automatically retained for a minimum amount of time. Additionally, obsolete data is flagged as such and deleted.
Google Vault allows administrators to configure various data integrity and security controls for both Team Drives and individual employee-operated drives. Ultimately, it’s designed to allow you to retain full control over the accessibility and lifecycle of your corporate data when it’s stored in the cloud.
Gather analytical data with Quick Access
Google also announced the integration of Quick Access with Google Drive, which until now was available only to businesses using the G Suite apps for Android. This powerful feature uses machine-learning algorithms to predict which files you’re looking for and provide search results in less time.
Quick Access provides suggestions before you’ve even entered anything into the search field. The new feature is intended to help drastically reduce the amount of time it takes to find important files stored on Google Drive. Quick Access is now available to all users, both through the Web and for Apple iOS and Android.
Manage cloud migration with AppBridge
The raft of new enterprise-level features for Google Drive also includes complete integration with AppBridge, a service designed to optimise cloud migrations. With AppBridge, businesses can safely and securely move their on-premises data to the Google Cloud platform.
Migrating vast amounts of data stored in-house to the cloud is not as simple as it might seem, at least not without the right tools at your disposal. AppBridge allows companies to easily maintain things like metadata and data access permissions to ensure that migrations go as smoothly as possible with minimal risk of any data breaches arising. AppBridge also recognises SharePoint and several other content management systems and file servers.
Streamline business IT procedures with Drive File Stream
Migrating to the cloud shouldn’t have to mean changing all your existing tools and practices, which is why Google also added the new Drive File Stream feature to Google Drive. Currently available through the Early Adopter Program, this feature allows businesses to stream files from the cloud to local terminals. In other words, companies will still be able to quickly access their data from other devices, such as laptops and desktops, even if they don’t have enough local storage space.
With Drive File Stream, files are downloaded only when a user views them, thus conserving storage space on the local machine while also keeping download times to a minimum. The tool also allows users to make any files they want available for offline use.
Curious to find out how your business can take advantage of the new features for Google Drive? Contact us today to find out how we can help make your migration to the cloud easier, quicker and more affordable than ever.