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How to Manage Settings in Google Meet for Admins

Google Meet has come a long way over the last few years. Now as part of Google Workspace, it has some great settings that enhance your control and visibility over the meeting environment. This week, Mark Fraher will take us through some of the most prominent settings.

Key takeaways from this video:

- Find out more about Google Meet's video settings

- See what Google Meet offers for its safety settings

- How you can utilise the Google Meet quality tool

As an administrator, you can decide which Google Meet features such as recording and attendance tracking are available for your users' meetings. You can also control safety and participation settings. For example, you can decide if users can invite participants outside of your organisation or join meetings outside of your organisation.

Meet video settings

Before you begin: To apply the setting for certain users, put their accounts in an organisational unit (to set by department) or a configuration group (to set for users across or within departments).

  • Reactions: Let people use reactions in Meet. Reactions are emojis that move across the screen.
  • Telephony: Allow dial-in access to meetings so events and invitations include a phone number for guests to join meetings by phone. You can allow dial-out access for video meetings. You can also allow paid dial-in and dial-out calls with numbers from additional countries/regions. For detailed steps, go to Set up Meet global dialling.
  • Client logs upload: Allow Google to collect users’ web browser and mobile app log information, including users’ email addresses. Google uses it to help troubleshoot support requests from your organisation. 
  • Recording: Let people record their meetings.
  • Stream: Let people live-stream their meetings to your organisation, to other trusted domains, or with YouTube.
  • Default video quality: Select the video quality for meetings.
  • Gateway Interoperability: Allow users of third-party video-conferencing systems to join your organisation’s Meet meetings.
  • Visual effects: Let users replace their background in a meeting. You can also allow them to use their own images.
  • Integrations: Allow users to join meetings from Google Docs, Sheets, Slides, or Jamboard.
  • Add-on Integrations: Let people use Miro, a third-party whiteboarding tool, with Meet.
  • Meeting transcription: Let users get a transcript of their meeting.
  • Attendance reporting: Let meeting organisers track meeting attendance.

Manage Meet safety settings

  • Domain: Choose an option to specify who can join meetings created by your organisation.
  • Access: Choose an option to specify the meetings users in your organisation can join.
  • Joining: Allow users to join a meeting without asking to join.
  • Chat: Allow users to send and view chat messages during a meeting. Even if you turn off this setting, the meeting host can always send chat messages that all participants can view. If you turn on Host Management (as stated below), the meeting host decides whether users can send and view messages.
  • Present: Allow users to share their screen. If you turn off this setting, users can’t share their screen, even in meetings with other organisations. If you turn on Host Management (Which is one of the settings below), meeting organisers decide if users can share their screen.
  • Q&A: Allow users to ask and answer questions during a meeting. Meeting hosts and co-hosts can turn Q&A on or off in the meetings they’re hosting. If you turn it off, users can’t use Q&A, even in meetings outside of your organisation.
  • Polls: Allow users to participate in polls in a meeting. Meeting hosts and co-hosts can turn polling on or off in the meetings they’re hosting. If you turn it off, users can’t participate in polling, even in meetings outside of your organisation.
  • Host Management: Turn Host Management on or off. When Host Management is turned on, the meeting host can click Host controls in the meeting to control:
  • Who can present and send chat messages
  • Audio and video
  • Ending the meeting for everyone
  • (For some Google Workspace editions) Adding co-hosts and co-moderators.

Meet quality tool

You can also use the Meet quality tool to troubleshoot your organisation’s Google Meet meetings and identify the root cause of issues. For example you can see an overview of meeting metrics, find and debug meetings, view network statistics (jitter, packet loss, and congestion), network connection delay (RTT), microphone level and received audio level, or view system (CPU) statistics.

Our thoughts

Google Meet is an incredible tool, useful for collaboration and productivity in the workplace. By taking advantage of the enhanced functionality as shown by Mark in this video, you can have a greater level of control over your meetings and gain access to data that you may otherwise have been unaware of. Google Meet is now a genuine rival for Slack, Teams and Zoom among others. To speak to us to see if we can help you get the most out of Google Workspace, please get in touch here or to view our YouTube channel with weekly videos uploaded, check that out and subscribe here

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The team at Damson Cloud have the expertise to support your business and help you achieve success, regardless of whether you’re new to Google Workspace or looking to enhance your existing usage.