How Dropbox Smart Sync Saves Space and Streamlines Cloud Productivity

Although cloud computing can undoubtedly benefit businesses, it has often had an awkward relationship with desktop computing. Fortunately, technology is rapidly catching up to ensure a seamless transition when working with both local and cloud-based computing resources.

As one of the world’s most popular online storage facilities, Dropbox continues its mission to make this transition as hassle-free as possible.

Access All Files from Your Desktop

Back in January, Dropbox increased access to its Smart Sync service, which allows business users to access their cloud-based files and folders without leaving the desktop. The service now integrates seamlessly into Windows, functioning in much the same way as Microsoft’s own OneDrive.

With Smart Sync, regardless of whether your files are stored online or on a local machine, you’ll be able to access them from a centralised location without being forced to open a web browser to use Dropbox’s own interface.

Just like OneDrive — which unsurprisingly is already fully integrated with Windows 10 and earlier — Dropbox now appears in the Windows File Explorer. Any local files saved or copied in this folder will also be automatically synchronised with the cloud. Dropbox also allows macOS users to access shared files without opening the browser.

Streamline Cloud Storage Access

Moving multiple files and folders to the cloud is a great way to save disk space while also making them accessible from anywhere. Nonetheless, it’s the manual process of juggling files between local and remote storage devices that takes so much time.

Without automation to make sure that files are synchronised and automatically organised, there’s also a higher chance of something important going missing. The Smart Sync service helps to eliminate that problem by providing centralised access.

There’s no longer any need to transfer data between different computers on a USB drive or through email, instant messaging programs and other inconvenient platforms. Instead, all you need is an internet connection and, provided you’re using Windows or macOS, your data storage needs should be entirely taken care of.

Reclaim Storage Space

Hard drives and other storage devices might be getting bigger all the time, but so is our appetite for data. Only a few years ago, we measured hard drive capacities in gigabytes, but now it’s more common to refer to them in terms of terabytes. Cloud storage does away with these limitations by providing you with as much storage space as your team could possibly ever need. There’s also the fact that since the data is stored off-site, it will still be safe even if disaster befalls your office.

The Dropbox Standard plan provides a generous two terabytes of space. But if that’s still not enough, the fully scalable Advanced and Enterprise plans provide as much space as you need. Thanks to the new Smart Sync service, team members can easily reclaim space on their local computers simply by flagging any files in their Dropbox folders as online-only. Conveniently, this allows them to reclaim space on their local computers whenever they need to, all at their own pace.

Here at Damson Cloud, we work with some of the most popular cloud providers in the world, and we know just about everything there is to know about Dropbox and other online storage services. If you’d like to learn more about how our cloud solutions can help promote business growth, give us a call today.

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