Google has always focused more on small- and medium-sized businesses than on large corporations for its cloud computing services. There may be many examples of companies that have broken that mold — Whirlpool, PricewaterhouseCoopers, and Woolworths, to name a few — but even Google executives have publicly stated, “We never set out to create a traditional ‘enterprise’ business…” However, with upwards of three million organisations paying for G-Suite accounts, Google just can’t avoid it any longer.
Cyber-security needs and requirements have been on the uptick for a long time, but by and large Apps for Work and G-Suite users opted for third-party solutions to achieve some of the more stringent levels of data loss protection, encryption, and mobile management. They won’t be forced into that decision for much longer with the announcement of G-Suite’s new features.
Get more out of your email archives
Even for small- and medium-sized businesses, there’s an immense amount of information flowing into, and out of, your Gmail server. Google has announced that its large-scale data analytics platform, BigQuery, will receive a new integration to help Enterprise organisations get a clearer picture of trends and concerns lurking within their email data.
And while we’re on the subject of archived Gmail data, Google is now allowing Enterprise organisations to incorporate Simple Mail Transfer Protocol (SMTP) archiving services from third parties. Before this, Google Vault was the only way to archive Gmail information and keep it compliant.
Stop your employees from leaking login credentials
All the hard-coded cybersecurity features in the world can’t stop a cyber-attacker that has extracted login credentials with a sophisticated phishing scam. And basing all your security on a combination of letters, numbers, and symbols, regardless of who enters them, is playing with fire. Some security systems require both your password and a code delivered to your phone or another account. But a determined cyber-attacker could still intercept those messages and leave you vulnerable.
Google’s solution to this is to allow system admins to require both a password and a separate, physical device, or Security Key. That piece of hardware plugs directly into your computer to log in to an account. So accessing the account would require both the password and the corresponding Security Key. This solution doesn’t add any complexity to end users and drastically improves account security.
Prevent careless sharing with improved Drive security
Data Loss Protection (DLP) in G-Suite is something we’ve discussed before, but only for Gmail. Now, Google is extending those same protections to Drive. System administrators can define either data types, or specific pieces of data, that should never be allowed to leave your company Drive.
DLP in Drive limits users’ abilities to add collaborators or download documents that contain sensitive information. And with optical character recognition, these policies don’t just apply to text, Google should be able to detect and secure sensitive text contained within images.
Gmail gets S/MIME
Don’t let all these security updates get you down, G-Suite still has some of the best data security on the market, regardless of whether you’re an Enterprise organisation. These developments are merely Google’s way of allowing organisations to take data security and compliance into their own hands.
Take identity authentication, for example. Gmail is just as capable at it as Office 365. Unfortunately, modern encryption requires sender and recipient to use the same encryption keys, which means if your recipient isn’t also using Google’s services, your messages probably won’t be safe.
S/MIME encryption certificates allow you to provide a “key” to trusted recipients. With that key, business partners can both encode and decode emails between the two of you. Your emails aren’t just protected from snooping while in transit, you’re also guaranteed the emails you receive haven’t been forged to hide who actually sent them. Google Enterprise now lets you bring your own S/MIME certificates into your Gmail environment.
Google is sending a clear message with the addition of these features: G-Suite is for everyone, companies large and small. For enterprise-level encryption, mobile device management, and data loss prevention, call Damson Cloud today about migrating to a G-Suite environment.